Privacy Policy
Privacy Policy
IDHM Records – Independent Distribution Hub of Music
Last updated: October 20, 2026
1. Introduction
Welcome to IDHM Records.
At IDHM Records, we respect your privacy and are committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website, contact us or interact with our services.
We process personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Dutch privacy legislation.
2. Who We Are
Business Name: IDHM Records
Legal Entity: Daansmultidiensten (Sole Proprietorship)
Trading Name: IDHM Records
Country: The Netherlands
Chamber of Commerce (KvK): 92053815
Email: info@idhmrecords.com
Website: https://idhmrecords.com
IDHM Records is an independent record label operating as a registered trading name of Daansmultidiensten.
For further company information, please refer to our Legal Notice.
3. Personal Information We Collect
Depending on how you interact with our website, we may collect the following information:
Your name, if provided.
Your email address.
Information submitted through our contact form.
Messages, questions and business enquiries.
Technical information, such as IP addresses and browser information, where collected by our website or hosting provider.
Cookie preferences and related technical information, where applicable.
We aim to collect only the personal information necessary for legitimate business purposes.
4. How We Use Your Information
We may process personal information for the following purposes:
Responding to enquiries and contact requests.
Communicating with visitors and business partners.
Handling potential collaborations and artist enquiries.
Maintaining the security and functionality of our website.
Complying with applicable legal obligations.
We do not use contact form submissions to send marketing communications without an appropriate legal basis.
5. Legal Basis for Processing
Depending on the purpose, personal data may be processed under one or more of the following legal bases:
Consent: Where you have freely given valid consent for a specific processing activity.
Contractual necessity: Where processing is necessary to take steps at your request before entering into a contract or to perform an existing agreement.
Legitimate interests: Where necessary to respond to business enquiries, maintain website security or manage ordinary business communications, provided your rights and freedoms do not override those interests.
Legal obligations: Where processing is required under applicable law.
6. Contact Forms
When you contact IDHM Records through our website, we use the information you provide to review and respond to your message.
Providing the information requested in the contact form is voluntary. However, without sufficient contact details, we may be unable to respond.
Your contact information will not automatically be used for newsletters or promotional campaigns.
7. Cookies and Website Technologies
Our website may use cookies or similar technologies to support website functionality, remember preferences and maintain security.
Where analytics, marketing or other non-essential cookies are used, we will provide information about them and request consent where legally required.
You can manage cookies through your browser settings and, where available, our website's cookie preferences.
Further details about the cookies actually used on this website should be provided in our Cookie Policy.
8. Third-Party Websites and Music Platforms
Our website may contain links to external platforms, including:
Spotify
Apple Music
YouTube
TikTok
Other music streaming and social media services
When you visit an external website, its own privacy policy and data processing practices apply.
If third-party media or services are embedded directly into our website, additional personal data processing may occur. Such integrations must be disclosed where applicable.
9. Sharing Personal Information
We do not sell personal information.
Personal data may be shared with trusted service providers where necessary to operate our website, manage communications or provide business services.
These providers may include website hosting, email and technical service providers.
Where required, appropriate data processing agreements and safeguards will be maintained.
Personal information may also be disclosed where legally required.
10. International Data Transfers
Some external service providers may process personal data outside the European Economic Area (EEA).
Where such transfers occur, we will ensure that an appropriate legal transfer mechanism applies, such as an adequacy decision or approved Standard Contractual Clauses, together with additional safeguards where required.
11. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected.
Contact form submissions and general enquiries will be retained only as long as necessary to handle the enquiry and any reasonable follow-up.
Business correspondence and contractual records may be retained for longer where necessary for contractual, administrative or legal purposes.
Records subject to statutory retention requirements will be kept for the applicable legal period.
We periodically review personal information and delete or anonymise data when it is no longer required.
12. Data Security
We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, alteration or disclosure.
These measures may include secure connections, access restrictions and the use of reputable service providers.
However, no method of electronic transmission or storage can guarantee absolute security.
13. Your Privacy Rights
Under the GDPR, you may have the right to:
Access your personal data.
Request correction of inaccurate information.
Request deletion of your personal data.
Restrict certain processing activities.
Object to processing based on legitimate interests.
Request data portability where applicable.
Withdraw consent at any time where consent is the legal basis.
You can exercise these rights by contacting:
You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
Website: https://autoriteitpersoonsgegevens.nl
14. Children’s Privacy
Our website is intended for a general audience and is not specifically directed at children.
We do not knowingly collect personal information from children in circumstances requiring parental consent without obtaining the necessary authorisation.
If you believe that personal information has been collected improperly, please contact us.
15. Automated Decision-Making
IDHM Records does not currently intend to use personal information submitted through its general contact form for decisions based solely on automated processing that produce legal or similarly significant effects.
If such processing is introduced in the future, this Privacy Policy will be updated as required.
16. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in our website, business activities, technology or applicable legal requirements.
The latest version will be published on this website with an updated revision date.
17. Contact
For questions about this Privacy Policy or the processing of your personal information, please contact:
IDHM Records
Independent Distribution Hub of Music
The Netherlands
Email: info@idhmrecords.com
Website: https://idhmrecords.com
© 2026 IDHM Records. All rights reserved.